Policies, Procedures and Safety

When choosing a school holiday childcare provider you need to know that all relevant policies and procedures surrounding your child’s stay at Active Camps is in place. This section outlines the key policies, procedures and safety information that all parents should expect their school holiday childcare provider to be adhering to.

Child security

Registration for all activities will be signposted at each Active Camps venue. We ask you to register at least 10 minutes prior to the pre-booked start time. It is essential that a parent/guardian registers and signs out their child. If another adult is collecting your child, or you are collecting your child before the pre-booked pick up time then please inform the Active Camps Co-ordinator. This is important, as sign out is not available under normal circumstances until 15 minutes prior to pick up.

At the end of the day children must be signed out by an authorised adult. If your child is allowed to travel to and from camp by themselves they will require written authorisation on the Camp Attendance Form.

Child protection statement

Aspire Active Camps believe that it is always unacceptable for a child or young person to experience abuse of any kind and recognises its responsibility to safeguard the welfare of all children and young people, by a commitment to practice which protects them.

A copy of our full Child Protection Policy is made available for you at each venue. However, you may wish to read over it prior to booking your child into Active Camps. Contact us if you wish to do this and we'll happily provide you with a copy.

Equal opportunities statement

We welcome children of all religious beliefs, faiths, cultures and abilities and believe that each child attending the camp is of equal value. The activities that we run strive to provide equal opportunities for all the children whatever their race, religion, language, culture, gender, health, ability, personality or lifestyle – according to the framework laid down by the following acts:

  • Sex Discrimination Act (SDA) 1975
  • Race Relations Act (RRA) 1976
  • Race Relations (Amendment) Act 2000
  • Disability Discrimination Act 1995
  • Rehabilitation of Offenders Act 1974
  • Equal Pay Act 1970 (amended 1983)

Education and understanding of other people's needs and backgrounds will be fostered to promote positive behaviour and attitudes. Discriminating behaviour, attitudes and comments will be challenged, regardless of whether they are from children, staff or parent/carers. We will regularly review our policy and amend it where necessary.


Our Anti-Bullying Statement is available for you to see at each camp venue. If you'd prefer to read it prior to attending then please contact us for a copy.

Behaviour policy

Our Behaviour Code of Conduct is available to see at each camp venue. Alternatively, you may contact us to view this policy.

Parent responsibilities

We would expect you to inform us both verbally and via your booking of any potential behaviour issues that would help us deal with your child whilst at Active Camps. You should be aware of the expected behaviour when your child attends camp and we would expect you to support any action taken by our staff to encourage good behaviour.

Concerns and complaints policy

Our Concerns and Complaints Policy is available to see at each camp venue. Alternatively, you may contact us to view it and ask any further questions.

Aspire's organisation – from project management, back office administration and on ground delivery – has been incredibly good which has enabled the programme to not only be a success but we have been able to include a much larger number than originally thought.

Catherine Stephenson
Staffordshire County Council

Aspire offer a positive ongoing relationship, consistent high-quality team members through different programmes and peace of mind

Hillary Primary School

Aspire offer us reliability, a high standard of tuition & flexibility

St Margaret's CE Primary School

Our children have enjoyed the approach to maths, through the Maths on the Move Programme - it focuses their learning and shows them the importance of maths in everything (it's not just a subject).

St Mary's RC Primary School

This is the 3rd time that my children have come to Aspire Active Camps, they love it and are already asking to go back! My younger daughter is brimming with confidence from her new-found sports skills and my older daughter has discovered a love for basketball. Top marks for the team all round!

Active Camps Parent 6/9/16

We have worked with Aspire Sports for over five years. The quality of delivery has always been excellent. The coaches are well qualified, knowledgeable and child friendly.

Sue Bailey
The Arthur Terry School

WSAS have had an extremely positive and long standing relationship with Aspire Sports. The feedback from our schools has been outstanding and we always achieve our pass rate targets. We communicate regularly, the support staff are always on hand to help out and are very professional and friendly. Aspire always go beyond our expectations.

Faye Haworth
Wilson Stuart Active Society

My child loves the range of activities on offer. I am always impressed by the positive, professional and friendly team both at the camp and the office.

Active Camp Parent 31/10/16